Marketing Coordinator

Summary

World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.

Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America.  We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.

Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.

Position Overview
Are you looking for a meaningful and satisfying career where you have opportunities to grow and be rewarded? World Insurance Associates LLC may be the perfect place for you. A high-growth and profitable company, we offer a hybrid work environment and a comprehensive benefits package. Our welcoming and collaborative culture makes World the ultimate career home! We are looking for a competent, dynamic professional, willing to learn and grow with us. This position will involve training on our various systems and multitasking daily. You will report directly to our Senior Marketing and Communications Manager and provide support to the Director of Marketing and CMO.
 
Job Responsibilities: 

• Referral Program - Manage Marketing’s portion of the Referral Program
• Support Client Advisors:
  •  Personalize flyers and brochures for Client Advisors as requested
  • Customize and modify all marketing collateral to reflect new brand guidelines'
  • Update Client-facing advertising pieces
  • Track projects and team activities
  • Assist with client communications
  • Tailor customer power point presentations for event speakers 
• Support Event Planning
  • Assist in administrative functions necessary to coordinate events, including packing and
  •    unpacking materials, and gathering content for promotion and support of the speakers
  • Attendance at some events is mandatory
  • Support key tactics of the team’s marketing programs
  • Support company welcome days and internal and external events
  • Assign speakers to sessions for events and conferences
  • Add sessions to Cvent app
  • Add presentation slides to sessions as appropriate
  • Run pre-set reports and perform any additional formatting (ex. removing certain fields like emergency contact info) from Cvent app
  • Check email and send report for bounces & correct email addresses if possible, or report issues to Director of Marketing
  • Check exhibitors to make sure all data is complete
  • Add pre-approved content to Cvent app (ex. attire, FAQ, reimbursement process, wi-fi)
  • Add supporting resources to Cvent app as needed
  • Data Entry where required
• Support Sponsorships
  • Input new sponsorships requests on Excel Spreadsheet
  • Reach out to client advisors for missing forms
  • Place orders for swag/booth materials

• Proficient in Microsoft Word, Excel and Power Point
• Ability to multi- task and work in a fast-paced environment.
• Project Management Experience helpful
• Excellent written and oral communication skills 
• Ability to learn quickly and navigate new systems 
• Attention to detail and strong organizational skills 
• Passion for learning & problem-solving 

• Being coachable
• Ability to generate solutions into challenges
• Extremely organized with a focus on performing repeatable processes. Excellent at both   planning and execution
• Excellence in Project Management
• Self-directed and shows initiative
• Ability to interact well with other members of the team
• Adheres to and exemplifies integrity, respectfulness, and positivity

• Bachelor’s degree in marketing, communications, or a related discipline 
• 1-2 years of experience in marketing is preferred but not required. We will train the    qualified candidate
• Prior experience in insurance is preferred but not required 

Equal Employment Opportunity

At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.


To Executive Search Firms and Recruiting Agencies:
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.

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